Privacy policy & GDPR

This Terms & Conditions, Privacy and Cookies policy applies to any personal data we collect in relation to the Light Valley Solar Project. It sets out how we look after personal data and make sure that we meet out legal obligations under data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. When we collect personal data, we are a controller of it, which means that we are responsible for looking after it.

Who we are

The entity responsible for the processing of personal information is Light Valley Solar Limited (company number 13290180) whose registered office is at Unit 25.7 Coda Studios 189 Munster Road, London, England, SW6 6AW.

Cookies information

Our website uses cookies to help provide you with the most convenient browsing experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites. They are not executable and are harmless to your computer.

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. PC or Mobile Phone), what pages are being looked at, etc. All this useful information helps us to continuously improve our website and visitor experience. We do not use cookies to collect any personally identifiable information.

If the settings on your internet browser that you are using to view this website are adjusted to accept cookies, we take this, and your continued use of our website, to mean that you accept their use.

Should you wish to remove, or not use cookies from our site, virtually all modern browsers allow you to see what cookies are held your browser and to delete them if you wish. Many browsers can also be set up to ask consent for each individual cookie.

This gives you very fine control over what cookies you allow on your browser. Most browsers also give you the right to block any third-party cookies. It is also possible to tell your browser to block all cookies from being set. You can access your cookie set-up in the settings of your browser.

i.               Use of third-party cookies

We may use external services such as Google Analytics, Facebook, LinkedIn and Twitter X to display certain content on our Website.

We use Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a number of cookies in order to evaluate your use of our site and enable us to carry out actions including (but not limited to):

  • Tracking the number of visitors to our Website.

  • Monitoring the number of users on our Website at any given time.

  • Analysing popular content on our Website.

The data we will collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

  • Identity Data – information identifying who you are (including name and / or company name).

  • Contact Data – information we may use to contact you (including address, registered company address, telephone number and e-mail address).

  • Property Data – information about property ownership and occupation.

  • Business Data – information about businesses which own, operate from or use the property.

How we collect and use your data

Information you provide to us directly

We take your privacy very seriously and this policy outlines how we will hold and process your personal information under the Data Protection Act 19982018, the UK Data Protection Bill and the new General Data Protection Regulation (GDPR) effective from the 25th May 2018. This policy contains important information about what to expect when we collect personal information via all platforms, including when you visit our website; or when you subscribe to our marketing communications.

It further explains the specific ways in which we use and disclose that information.

This policy applies to information we collect in regard to:

  • Visitors to our website.

  • Persons that subscribe to our communications; i.e. marketing emails, online feedback forms, newsletters and event notifications

  • Persons that complete a Land Interest Questionnaire.

For the purpose of Data Protection legislation (which includes, but is not limited to, the UK Data Protection Bill Act and also the General Data Protection RegulationGDPR), the data controller will observe all obligations under the Data Protection legislation and the Data Protection Principles. These obligations will be continuously reviewed in line with the ongoing regulations to ensure compliance.

ii.              Marketing communications

When you subscribe to our newsletter, we may collect limited personal information from you:

  • Name and job title (where applicable).

  • Email address and telephone number.

  • Company name where applicable.

If you wish to notify us that any or some of the information which we hold about you is incorrect, recently changed or is misleading, we will have that information corrected or amended in a timely manner. You have the right to request a copy of the information that we may hold about you. If you would like a copy of some or all of your personal information to a line with your right of access this can be exercised in accordance with the General Data Protection legislation.

iii.             Analytics information

As mentioned, we may use external services such as Google Analytics, Facebook, LinkedIn and Twitter X to display certain content on our website. We cannot prevent such websites from collecting information about your usage of their services, for example: the number of plays of a video, how many visits to the website and accessing location data, etc.

Google will use this information for the purpose of evaluating your use of our websites, compiling reports on website activity for Website operators and providing other services relating to Website activity and internet usage. Google may also transfer this information to third-parties where required to do so by law, or where such third-parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

iv.            Location data

When you access the Service website by, or through a mobile device, we may access, collect, monitor and/or remotely store “location data,” which may include GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your device. Location data may convey to us information about how you browse and use the Servicewebsite. Some features of the website Service, particularly location-based services, may not function properly if use or availability of location data is impaired or disabled.

v. Third party website platforms

We also collect some of your information from other third parties, including public records such as the HM Land Registry, Companies House, online registries, websites of organisation and information which may be obtained from a general internet search. Please note that we may combine personal data we receive from other sources with personal data you give us and personal data we collect about you.

How we use your data

It is necessary to collect and use personal information in order to comply with our legal obligations under the Planning Act 2008. We have a legitimate interest to use the personal information we collect to further engage with you in connection with the Light Valley Solar project (the Proposed Development).

We will only use your personal data for the purpose for which we collect it, including the following:

  • Carrying out enquiries into land ownership and occupation, and land values / compensation.

  • Communicating with landowners and occupiers about the Proposed Development, including negotiations with those people.

  • Surveying land that may be affected by the Proposed Development.

  • Consulting on the Proposed Development and reporting to the Secretary of State, Planning Inspectorate or local authorities on the consultation. This may involve passing your personal data to those parties, and in some cases we are required to publish the data as part of a consenting process. The Planning Inspectorate’s privacy notice can be viewed here:  https://www.gov.uk/government/publications/planning-inspectorate-privacy-notices/customer-privacy-notice

  • Future development and implementation of the Proposed Development.

We will only use your personal information for the purpose for which it is collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

We may share your personal data with our professional advisers including our communications consultants (Counter Context), land referencers and land agents (Dalcour Maclaren) and our legal advisors (Pinsent Masons LLP) for the purposes of the Proposed Development. We may also share your information (where required or permitted by law) with government bodies and law enforcement agencies.

How we store and share your data

i.      How we store information

Your information will be stored on a secure server that has an imaging back up service. In general, the personal data that we collect from you will be stored at a destination within the UK or European Economic Area (EEA). However, we may also transfer your data outside the EEA, if stored on external platforms.

Please note that some countries outside of the EEA have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. Where your personal data is transferred, stored and/or otherwise processed outside the EEA, we will take all reasonable steps to ensure that your personal data is treated securely and in accordance with this policy.

We only hold your information for the duration of the time of the project Proposed Development, consultation period or when you have selected to unsubscribe to us. We will not rent or sell your information to third-parties outside Light Valley Solar Limited the project without your consent.

ii.              Data security

We take care to ensure the security of your personal data in use, storage and transmission and that it is only accessed by verified persons who have the necessary authority. All of our personnel who have access to personal data are legally and contractually obliged to respect the confidentiality of this information and we deliver training to ensure this is maintained.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Links to other websites and services

This Privacy Policy does not cover any links within this website which link to other websites. Links to other third-party websites on the website are provided solely for ease of reference and your convenience. If you use these links, you will leave the website. We have not reviewed these third-party websites and we do not have any control over, nor responsibility for, these websites: their content or availability or any information, products or services that such third-parties may offer.

What rights you have

You have a number of rights under the Data Protection Laws in relation to the way we process your personal data, which are set out below. You may contact us using the details at the beginning of this privacy notice to exercise any of these rights.

You have the following rights:

  • To request access to, rectification or erasure of your personal data.

  • To have the processing of your personal data restricted.

  • If processing of your personal information is based on your consent, to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent.

  • To receive your personal information in a structured, commonly used and machine-readable format (data portability).

  • To lodge a complaint with a data protection supervisory authority, e.g. The Information Commissioner’s Office.

You also have the right to object to processing of your personal data as follows:

  • If processing of your personal data is based on it being necessary to comply with a legal obligation or for legitimate interests, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.

  • Where your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.

There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability in the specific case - this depends on the specific circumstances of the processing activity.

If you have any concerns regarding our processing of your personal data, or are not satisfied with our handing of any request made by you, or would otherwise like to make a complaint, please contact Light Valley Solar Limited in the first instance using the details at the start of this privacy notice, so that we can do our very best to sort out the problem.

You can also contact the Information Commissioner's Office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF www.ico.org.uk.

Changes to privacy policy

We keep our Privacy Policy under regular review and, as a consequence; maybe updated from time to time to reflect changes in the law and/or our privacy practices. Any changes we make to our Privacy Policy will be posted on this page. Accordingly, please continue to review the Privacy Policy whenever accessing or using the Website to ensure you are happy with any and all changes. If at any time you do not wish to accept the Privacy Policy, you should cease to use the Website immediately.

Contact details

If you would like more information about our privacy, cookies or GDPR policy that we use and their purposes, please contact our data protection officer for the Light Valley Solar project using the details below:

  • Freephone information line: 0808 281 4784

    Operational between Monday to Friday, 9am - 5pm. A voicemail service operates outside of these hours.

  • Freepost: FREEPOST LIGHT VALLEY SOLAR (no stamp required)

This policy was last reviewed and updated on 16/10/2024.